Cloud Systems Explained
Move to the cloud – No Hardware, just real-time information
Cloud computing is where business is headed – but some of us are leading the way and enjoying the benefits now. The ‘cloud’ refers to the Internet. Instead of buying software and installing it directly on your computer, cloud software is simply accessed online. Instead of starting up a programme loaded on your desktop computer, you access it using your web browser. Business owners can access a whole range of professional bookkeeping, payroll, timetracking and other software that lives ‘in the cloud’. Just login securely from any computer with internet access, and away you go.
Cloud computing has a number of fantastic benefits, especially when budgets are tight:
- No large upfront costs to buy software or hardware
(Expensive and complicated backup systems and servers? who needs them!) - Future-proof – no more software upgrades to buy
- Access your accounts and run your business anywhere,
- See exactly where you’re making money and where you could be losing money
– before it’s too late - Your accountant (that’s us!)
can log into your accounts throughout the year to make sure you’re on track
Add-ons: Full Business Solutions
Do you need help to evolve using the latest technology and solutions?
With our own in-house IT/Cloud specialists, we are all about providing you the best complete solution that works and evolve your business with you every step of the way. Running a business smoothly requires having your accounts sorted, but some clients need more than core accounting to get the complete financial picture. Some need to manage their inventory, their jobs, their online store. We have joined up with other great software solutions that connect with Xero – so we can provide the full business solution to you. 
Xero
The one system we recommend everyone should use. This industry-leading and fully featured accounting program also happens to be amazingly easy (and, dare we say it, fun) to use. Fear your finances no more!
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- Direct overnight bank feeds make reconciliation as easy as checking your email
- Create invoices at the touch of a button (and directly email them to slash your postage costs)
- Track income and outgoings with ease – know what’s coming in and going out at any moment
- Deal with expense claims with ease
- Automatically generate a fixed asset register and manage depreciation
- Automatic foreign currency conversion for businesses with overseas sales
- Xero integrates with PayPal; accept credit card payments and reconcile PayPal transactions
- Avoid trouble before it happens – grant your accountant access to your data so they can see exactly where you’re at and (where you’re headed) all year round, and head off any nasty surprises that might be lurking around the corner
WorkflowMax
Excellent time tracking, job management and quoting – you’ll never miss a chargeable hour again.
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- Email quotes and assign jobs to staff at the touch of a button
- Set step-by-step milestones within jobs so staff know exactly what’s required
- Keep tabs on how jobs are progressing against budget
- Capture all of those 5-minute “can you just…” jobs – and bill for them
- Manage purchase orders and a supplier database
- Measure staff and job performance with detailed reporting
- Integrates with seamlessly with Xero and SmartPayroll
Smart Payroll
Designed specifically for small-to-medium business, paying wages has never been easier. Pay all your staff with one mouse click from just 99c per employee, per pay.
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- Wages calculated and paid automatically from your bank account
- KiwiSaver calculations and deductions done automatically
- Prints all necessary payslips and reports
- IRD returns filed and paid automatically – no more filling in returns or late payment charges
- Handles annual leave and all other leave types, plus public and statutory holidays
- Updated regularly with any changes to New Zealand payroll regulations or tax codes – no more non-compliance worries
- Safe and secure, with automatic backups
- Integrates seamlessly with Xero
Vend
A retail point-of-sale and stock management software you’ll actually love to use.
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- Modern, easy-to-use interface
- Mouse and keyboard or touch-based input, the choice is yours
- Works with any computer. It also integrates with everything else you already own: barcode scanner, cash drawer, receipt printer…even your iPad
- Works even when your internet connection doesn’t, so you’ll never lose a sale (your data automatically syncs the next time you connect)
- Supports price breaks, discounts, sale campaigns, location or customer-specific pricing, barcodes and multiple tax rates
- Automatically re-orders when stock runs low (with optional multi-location stock control)
- Scales with the size of your business
- Seamlessly integrates with Xero
Unleashed Online Inventory Software
Powerful online inventory control software – Fully Integrated
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- Track your inventory movements
- Powerful inventory management dashboard
- Stock alerts and re-order reports
- Negative stock functionality
- Multi Location Stock
- Show historical balances for all items
- Show stock trends and sales units enquiries
- Purchase inventory in multiple currencies
- Sell stock in any currency
- Optimise stock levels
- Powerful G/L account override
- Tax overrides and multiple tax amounts
- Decrease your working capital
- Improve productivity and cash flows
- Run your business in the cloud
- Integrates with Xero accounting software